Head of Technical Services (Beinecke Rare Book and Manuscript Library, Yale University)

Head of Technical Services
Beinecke Rare Book and Manuscript Library
Yale University
New Haven, CT
Rank:  Librarian III-V


Full-time (37.5 hours per week); Standard Work Week (M-F, 8:30-5:00)

Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut.  Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include two major art museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.


The Yale University Library, as one of the world’s leading research libraries, collects, organizes, preserves, and provides access to and services for a rich and unique record of human thought and creativity. It fosters intellectual growth and is a highly valued partner in the teaching and research missions of Yale University and scholarly communities worldwide. A distinctive strength is its rich spectrum of resources, including more than 12.5 million volumes and information in all media, ranging from ancient papyri to early printed books to electronic databases. The Library is engaged in numerous digital initiatives designed to provide access to a full array of scholarly information. Housed in the Sterling Memorial Library and twenty school and departmental libraries, it employs a dynamic, diverse, and innovative staff of over 500 who have the opportunity to work with the highest caliber of faculty and students, participate on committees, and are involved in other areas of staff development.  For additional information on the Yale University Library, please visit the Library’s web site at http://www.library.yale.edu/.


The Beinecke Library, one of the world’s largest buildings devoted entirely to rare books and manuscripts, is Yale’s principal repository for literary archives, early manuscripts, and rare books. The Beinecke collections are internationally known and heavily used by scholars from around the world. In addition to distinguished general collections, the library houses the Osborn Collection, noted for its British and literary and historical manuscripts, and outstanding special collections devoted to American literature, German literature, and Western Americana.  The Beinecke’s collections include materials ranging from papyrus and medieval manuscripts to born-digital electronic records.  For further information about the Beinecke Library, consult the library’s web site at: http://www.library.yale.edu/beinecke.

Responsibility for receiving, accessioning, processing, cataloging, and the preservation and conservation of materials in the Beinecke, regardless of format, resides with the Technical Services department.  Technical Services consists of units for Printed Acquisitions, Manuscripts, Preservation, and Digital Projects & Metadata Unit, as well as indirect responsibility for the Rare Book Team.

The activities of Technical Services department are crucial to the success of the Beinecke Library’s operations.  The department is a leader in the implementation of new technology as well as the development of standards and best practices for cataloging and processing.  The work of Technical Services supports the Library’s active program of collection development and outreach to Yale students, faculty, and an international community of scholars.  The department’s staff of approximately 45 FTEs are highly motivated and leaders in their respective fields.

Reporting to the Director of the Beinecke Library, the Head of Technical Services is responsible for administration, budgeting, planning, supervision, evaluation, and staffing of the Beinecke Library’s Technical Services department, ensuring an integrated and coordinated approach to accessioning, cataloging, processing, and preservation.  Collaborates with staff throughout the Beinecke Library, the University Library, and the University, and employs a thorough understanding of the professional standards and practices necessary to ensure the organization, description, and preservation of material in all formats.

Directly supervises four (4) Unit Heads, as well as one (1) indirectly, who manage approximately 40 FTE working in four locations.  In conjunction with Unit Heads, carries out long-range planning and goal setting for Technical Services at the Beinecke.  Prepares and maintains budget for Technical Services activities including outsourcing costs, supplies, equipment, training & development, and student workers.  Explores, proposes, and implements new technologies that streamline collection management processes and facilitate researcher access to the Beinecke Library’s collections.  Sets high-level processing and cataloging priorities in consultation with curators, librarians, and other staff.  Collaborates with staff within Beinecke and the Yale University Library to make the Library’s catalog records, finding aids, and other metadata as widely discoverable as possible.  Works with Unit Heads to ensure quality and adherence to standards for finding aids, catalog records, and other descriptive outputs.  In conjunction with Unit Heads, develops and implements methods for measuring standard costs related to processing and cataloging, which can be used for project management and planning.

Creates a program of staff training development that encourages continuous learning for all levels of staff.  Works with other senior management staff at Beinecke on long-range planning, annual goal setting, and development of policies.  Participates in Beinecke Library and University Library management, assessment, training, and development programs; serves on Library and University committees as appropriate and is active professionally.  May be required to assist in disaster recovery efforts.  May be assigned to work at the West Campus location in West Haven, CT and/or the Library Shelving Facility processing space.

Master’s degree from an ALA-accredited program for library and information science OR an advanced degree in an appropriate subject discipline, and at least five years of relevant professional experience with relevant special collections or archives, and demonstrated professional accomplishments appropriate to the rank. Appointment to the rank of Librarian IV requires at least eight years of professional experience and professional achievements. Appointment to the rank of Librarian V requires at least twelve years of relevant professional experience and professional accomplishments appropriate to the rank.

Strong supervisory and managerial experience, including staff development and mentoring, as well as management of professional staff.  Experience with and/or knowledge of the professional standards and practices related to accessioning, processing, cataloging, and preserving special collections materials, including rare books, visual materials, manuscripts, born-digital material, and archival holdings.

Strong knowledge of European and American history and literature, and broad knowledge of the humanities.  Proficient reading knowledge of one or more European languages.  Knowledge of the following descriptive standards:  the DCRM rule books, DACS, AACR2, RDA,  LCNAF, LCSH, and other thesauri, as well as LC rule interpretations and authority control practices.  Familiarity with metadata standards including MARC, EAD, EAC, MODS, METS, as well as data management tools.  Demonstrated knowledge of either library management systems or archival management systems such as Voyager or Archivists’ Toolkit.  Understanding of current developments within the library and archival profession, especially as they relate to description and cataloging.

Demonstrated ability articulating vision and goals.  Excellent oral, written, and interpersonal skills to work effectively with culturally diverse library users and colleagues.  Capacity to thrive in the exciting, future and production oriented environment of a world-class research institution and to respond effectively to changing needs and priorities.  Ability to plan, manage, and coordinate complex projects; demonstrated record of devising and bringing projects to a conclusion in a timely fashion.  Demonstrated ability to work collegially and cooperatively within and across organizations.  Excellent organizational skills, accuracy, and attention to detail. Must be innovative, resourceful and flexible.  Commitment to fostering a diverse workplace and building a diverse workforce and to supporting professional development and training for staff at all levels.  Commitment to professional issues, demonstrated through active and ongoing participation in local or national committee work, research, publication, etc., in cataloging or in subject matter expertise.

We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country’s great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.

Applications consisting of a cover letter, resume, and the names and contact information of three professional references should be sent by creating an account and applying online at http://www.yale.edu/jobs for immediate consideration – the STARS req ID for this position is 13598BR.  Please be sure to reference #13598BR in your cover letter.

All external candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle and credit checks based on the position description and job requirements. Internal candidates may be subject to a motor vehicle or credit check for this position based on the position description and job requirements. All offers are contingent on successful completion of the required background check. Please visit http://www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

Yale University is an affirmative action/equal opportunity employer.  Yale values diversity in its faculty, staff, and students and strongly encourages applications from women and members of underrepresented minority groups.

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