Head of Acquisitions and Serials (Pence Law Library at the Washington College of Law, American University)

The Pence Law Library at the Washington College of Law, American University, is seeking a tenure-track Head of Acquisitions and Serials; to begin as early as September, 2011.The Pence Law Library is a major academic law library and houses over 525,000 volumes and volume equivalents and uses Innovative Interfaces’ Millennium Integrated Library System.


The position reports to the Associate Dean for Library and Information Resources. The successful candidate will manage all aspects of the library’s ordering, receipt, payment, and binding operations for all library infor mation resources. This position works collaboratively with library faculty and staff to manage the lifecycle of electronic resources especially selection (including trial periods), negotiating licenses, and creating and maintaining acquisitions data for the library’s Millennium Integrated Library System and the III Electronic Resources Management System. In addition, this position supervises at least 6 full time and several part-time employees.


● The Head of Acquisitions and Serials manages an annual materials budget in excess of $1 million; prepares budget and collection analysis reports; prepares and reconciles monthly and annual expenditure reports; and maintains accurate acquisition records;

● Responsible for acquisition, receipt and claiming of library materials in all formats, including electronic resources, continuations, books, serials, looseleafs, and government depository materials;

● Selects and manages library publishers, subscription agents and vendors from all over the world and evaluates their performance;

● Purchases, renews and maintains ongoing access to subscriptions for electronic resources, including evaluation of licensing agreements and the compatibility of the electronic resources with Law Sch ool and Main Campus systems;

● Coordinates all aspects of the acquisitions module of the Millennium Integrated Library System as well as the acquisitions data for the library’s Innovative Interfaces Electronic Resources Management System;

● Oversees creation of new bibliographic and acquisitions records using OCLC or other bibliographic utility in MARC or other metadata formats;

● Gathers statistics and performs analysis for in-house and external reporting using various methods and databases;

● As part of the Collection Development Committee, reviews, analyzes and selects new and existing print and electronic resources;

● Participates in the faculty liaison program, acting as liaison between library and assigned faculty members;

● May be asked to provide reference assistance to students and faculty as part of the regular Reference Desk rotation;

● Keeps abreast of developments in technology related to library technical services, actively participates in the WCL and AU community and performs other library- relat ed duties as assigned;


MLS from an ALA-accredited institution, and at least three years professional experience in related library work. Must have excellent written and oral communication skills, in-depth knowledge of bibliographic formats, knowledge of the U.S. and foreign publishing industry and the ability to work effectively and collaboratively with diverse groups. Significant budgetary experience and demonstrated experience supervising employees is also required, as is the ability to handle complex, analytical work and balance priorities and meet deadlines. As this is a tenure track position, the ability to produce scholarly work suitable for publication is essential.


Experience using Innovative Interfaces’ Millennium integrate d library system is preferred, as is familiarity with foreign and international vendors. Working knowledge of Western European languages is also preferred.


Applications will be reviewed beginning June 1, and continue until the position is filled. American University is an EEO/AA employer committed to a diverse faculty, staff, and student body. Minority and female candidates are encouraged to apply.

To Apply:

Send a letter detailing your interest in the position, a resume and the names of three references to Adeen Postar, Deputy Director, American University, Pence Law Library, Washington College of Law, 4801 Massachusetts Ave., NW, Washington, DC, 20016 or via email to apostar@wcl.american.edu

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