Acquisitions Manager, E-Resources, Serials, & Government Documents (Harvard College Library)

Deadline for applications: 01/20/2011

Job Number: 3005

Job Description:

The incumbent is responsible for managing the E-Resources, Serials, & Government Documents (ESG) Acquisitions unit, which performs acquisitions of continuing resources (including monographic series received on standing orders and government documents) in paper, microform, and electronic formats. Working closely with the ESG Cataloging unit, the incumbent participates in establishing ESG policies and procedures in consultation with other unit managers and appropriate staff.

Typical Duties and Responsibilities:
Responsible for operational-level management of the ESG Acquisitions unit:
-Hires, trains, supervises, and manages performance for full- and part-time support staff
-Assigns tasks, plans, directs, and monitors workflows; documents policies, procedures, and guidelines; monitors productivity and quality standards for the ESG unit
-Monitors budget, maintains statistics, and prepares reports; assesses the data against unit production goals and for trends in budget projections
-As a member of the ESG management team, participates in developing and implementing policies, procedures, workflows and services of the Unit, in consultation with the Head of ESG and the E-Resources Management Librarian
-Contributes to unit operational priorities by performing all aspects of the unit’s activities
-Works closely with the E-Resources, Serials & Government Documents Cataloging unit, other HCLTS units, and other departments (Financial Services, Collection Development, Access Services/Materials Transfer, Binding and Shelf Preparation, Government Documents, Area Studies, HUL Office for Information Systems), contributing information used to solve problems or implement new procedures or technologies
-Ensures accurate problem resolution for complex order, receipt and payment discrepancies , ensures that technical and service expectations are understood, and performs quality control
-Ensures positive contact with vendors and publishers
-Ensures effective timely, efficient, and quality service to patrons by participating in thorough evaluation of current procedures
-Collects and reports data concerning Unit activity
-Creates training materials and documentation for staff in the unit, oversees the training of staff and evaluates staff competencies
-Contributes to unit goals by accomplishing related duties as required
-Performs duties with professionalism, which includes relating to others in group settings and individually in a courteous, cooperative, sensitive, and collegial manner
-Maintains the confidentiality of all department and University information

Full/Part Time & Hours: Full Time – Hours: 40


Basic Qualifications:

-Bachelors degree or equivalent education or experience required
-Requires 1-2 years of supervisory experience
-Prior library acquisitions experience required
-Demonstrated basic knowledge of standard financial practices, and library metadata standards required
-Strong English language written communication skills are required
-Demonstrated experience with on-line integrated library systems and financial systems required
-Demonstrated experience with technology required, including working knowledge of Microsoft Office applications; proficiency with Windows-based software applications and file management techniques; competency in keyboarding required

Additional Qualifications:

-MLS preferred
-Experience managing acquisitions for serials, electronic resources, and/or government documents preferred
-Must have excellent oral English communication skills
-Familiarity with European languages desirable
-Experience with electronic databases highly desirable
-Must be able to communicate effectively with individuals from diverse backgrounds, with suppliers of materials across the globe; must be able to convey complex information to staff and suppliers
-Ability to use technology in creative ways to solve problems or facilitate workflow required
-Superior analytical, problem-solving, organizational, time-management, interpersonal, and supervisory skills required
-Proven ability to work effectively in team environment, including remaining calm under pressure
-Must exhibit strong initiative
-Ability to manage competing priorities with a positive, constructive, flexible, and cooperative manner required
-Ability to work on a computer 5-6 hours a day. Ability to regularly lift and/or move up to 40 pounds

Apply Here

Salary: DOE

Contact Information

Jennifer Goldstein
Cambridge, MA 02138
+1 (617) 384-5503 (Phone)
+1 (617) 496-8672 (Fax)

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