Art Collection Cataloger/Project Manager – Albright-Knox Art Gallery (Buffalo, N.Y.)

Position pending grant funding expected July 1, 2010.The Cataloger/Project Manager will report directly to the Head of Research Resources.


  • Provide direction and oversight for the implementation of an enhanced cataloging system for the Albright-Knox Art Gallery’s art collection.
  • Manage two-year grant project with oversight of Associate Cataloger and any interns hired to assist with the project.

Project Manager (during the two-year grant project):

  • Ensure compliance with protocols and standards for data entry into MIMSY XG
  • Provide instruction and assistance to museum staff in the use of MIMSY XG
  • Update policies and procedures for data structure, content, and value standards, as needed
  • Maintain contact with other industry professionals to stay informed of standards and best practices for museum description and technological developments
  • Provide quality assurance through review of regular audit reports
  • Act as liaison to outside organizations regarding projects that utilize collections information in shared databases, such as OCLC’s Museum Data Exchange Project

Cataloger (at the conclusion of the grant):

  • Catalog all new acquisitions
  • Create and update art object and people records
  • Create and update authority records and controlled vocabularies
  • Provide ongoing user education for MIMSY XG
  • Collaborate with other Albright-Knox collections catalogers to provide integrated access to all museum collections (archives, art, digital media, library)


  • Excellent writing skills
  • Strong organizational skills
  • Ability to work independently, with attention to detail


  • ALA-accredited MLIS degree with specialization in cataloging or archival studies strongly preferred
  • Knowledge of, or experience with, museum, archives, or special collections cataloging according to national and international standards (e.g. CCO, AACR2R, MARC, AAT subject headings, and LCSH)
  • Academic background in contemporary art history or related field, advanced degree preferred
  • Reading knowledge of a language, other than English, preferred
  • Supervisory or grant management experience preferred
  • Familiarity with MIMSY XG or other computerized collections management system and fundamental understanding of principles of database structures strongly preferred
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